Administrative Staff Roles

Name & PositionContact InformationRoles
Zaira Khan
Director of Administration
604-822-9235
778-846-9235
zaira.khan@ubc.ca
Process
– Faculty Recruitment
– Promotion and Tenure
– Merit/PSA
– LOA
– Departmental Senior Admin Support, Sr. HR Partner,
– Departmental budgets
– BMB and CPS Liaison to the Dean’s Office
Ayaka Bosshard
Executive Assistant to the Heads
604-827-5991
ayaka.bosshard@ubc.ca
– Handle department head’s approval on official documents
– Maintain department Head and Director of Administration’s calendar
– Process Postdoctoral Fellow appointments
– Provide administrative support on Faculty Meetings including meeting minutes
– Provide administrative support on Faculty ARPT
– Coordinate TA recruitment
– Maintain and update UBC Directory
– Maintain and update the departmental website and Twitter
– Maintain and update Mailing List
– Organize Social Events
Mark Mendoza
HR Manager
604-822-5471
mark.mendoza@ubc.ca
Faculty and Staff Processes:
– Research Associates
– Postdoctoral Teaching Fellows
– Sessional Lecturers
– Honorary/Visitor Appointments
– Emeritus Appointments
– Affiliate Appointments
– Contingent Workers
– Job Classifications & Postings
– Performance Management & Reclassifications
– Leaves of Absence: Maternity, Parental, Personal
– Resignations/Terminations
– Retirements
Marc Betsayda
HR Assistant
604-822-3178
marc.betsayda@ubc.ca
– Process Appointments, Reappointments and Terminations for all Staff including Techs, M&P and CUPE
– Coordinate all BMBDG seminars
– Sorts and routes mail/faxes/courier packages
– Oversee the maintenance of photocopiers and other administrative equipment
– Copy and scan undergraduate exams and generate reports using Scantron
– Other General Admin Support as requested
Cyndi Liu
Undergraduate Program Manager
604-822-2671
cyndi.liu@ubc.ca
– Coordinate BIOC programs by working with Teaching Committees and teaching faculty.
– Provide CANVAS, Scientia and SISC support for BIOC courses
– Coordinate MDUP teaching meetings, including meeting minutes
– Timekeeper: for students have issues with entering hours in workday
– Work with and train Program Assistant on all program related duties.
Eunice Yiu
Program and Administrative Assistant
604-827-4931
eunicewy.yiu@ubc.ca
– Process appointments for graduate, undergraduate and, including Work Learn students
– Collect, track and submit student work hours
– Post exam marks on Faculty Service Centre
– Copy and scan undergraduate exams and generate reports using Scantron
– Book classrooms for all department offered courses
– Assist course coordinators with CANVAS for undergraduate courses
– Maintain office supplies inventory
– Sort and route mail/faxes/courier packages
Doris Metcalf 
Graduate Program Coordinator
604-822-5925
doris.metcalf@ubc.ca
– Coordinate BIOC Graduate Program
– Process BIOC Graduate Student Appointments GRA’s & GAA’s (excluding GTAs)
– Provide any support related to BMB graduate students
– Maintain and update the departmental website
Naz Khan
Admin/Research Finance Support
604-827-4302
naz.khan@ubc.ca
– Process RPIF signature
– Provide financial Analyst support to Dept administration and research faculty
– Provide admin support to Research Committee including meeting minutes
– Process LSI and BioSci Bldg access and keys requests
– Provide access to Lab Safety Trainings for new hires
– Provide support on credit card expense reports for researchers, as needed
– Cost Recovery for department
Lily Zhou
Portfolio Finance Manager
604-827-2571
lily.zhou@ubc.ca
– Provide support to units in financial planning, reporting and budgetary analysis for GPO and endowments. Liaise with FoM for financial matters.
Ruby Chang
Portfolio Financial Analyst
604-822-0301
ruby.chang@ubc.ca
– Supports Researchers on Financial Statements, projections, year-end transfers, Grant extensions, etc.
– Provide research support to PI’s including financial projection and analysis on grants, liaise with ORS and Research Finance for grant related matters.